Board of Trustees Policy

The International Physical Therapy Academy Board of Trustees Policy

The Board of Trustees (BOT) of the International Physical Therapy Academy (IPTA) is the governing body responsible for providing strategic direction, ensuring responsible fiscal management, and overseeing the overall operations of the Academy.

Tasks and Responsibilities:

• Set the overall mission, vision, and strategic goals of the IPTA.
• Approve long-range plans and initiatives.
• Conduct periodic reviews of the IPTA's strategic direction.
• Ensure the financial stability of the IPTA by approving annual budgets and monitoring financial performance.
• Develop and implement sound financial policies and procedures.
• Endorsing the appointment of the Chief Executive Officer CEO.
• Approve major policies and procedures governing the Academy's operations.
• Monitor and evaluate the performance of the IPTA's programs and services.
• Approve fundraising plans and goals.
• Oversee the development and implementation of fundraising strategies.
• Ensure compliance with all applicable laws and regulations.
• Promote the mission and vision of the IPTA to the international community.
• Assist the IPTA expansion and recognitions.

BOT Structure:

3-a) The Board shall consist of 6 members in minimum and 15 members in maximum.

3-b) The permanent members of the BOT are :

- CEO

- CAO

- President of the scientific council.

- Active Founding members of IPTA or their representatives.

3-c) The non-permanent members of the BOT are:

- One or two directors of IPTA appointed offices ( with higher IDCS).

- Any number of people with known expertise in any field that might contribute to the development of IPTA.

- Member of the scientific council rather than the council president.

3-d) The BOT may establish standing or ad-hoc committees to address specific areas of responsibility (e.g., finance, governance ).

4) Selection of the members in article ( 3-c-2): The process for selecting BOT members involves several steps to ensure that it comprises individuals with the necessary expertise, experience, and dedication to furthering the objectives of the IPTA. The selection process include the following steps:

A.Nomination: The process begins with a call for nominations from within the IPTA membership and the broader physical therapy community. Nominations open to professionals with diverse backgrounds.

B.Application and Documentation: Interested individuals required to submit their applications, along with supporting documentation such as a curriculum vitae, a statement of how they will contribute to the development of IPTA.

C.Review and Shortlisting: A dedicated committee, comprising board members or appointed reviewers, may review the applications and documentation to shortlist candidates who best meet the established criteria.

D.Final Selection: Following the review and assessment process, the IPTA board will make the final selection of BOT members.

E.Announcement and Onboarding: Once the final selections are made, the newly appointed BOT members are announced to the IPTA membership and the broader Physiotherapy community  .

5) Operational Regulations for the BOT:

- Regular Meetings: The frequency of regular meetings Is biannually.

- Urgent Meetings: The CEO or any member of BOT upon notifying the CEO, possesses the authority to convene an emergency meeting to address urgent matters.

- Agenda Setting: The meeting agendas should be determined and shared with BOT members by the CEO at least 2 weeks prior to the meeting date. Members have the right to review the agenda and propose any necessary edits or new agenda items within one week of its sharing.

- Quorum Requirements: The minimum number of BOT members required to be present to constitute a quorum for official decision-making during meetings is 50% + 1 member

- One of the BOT members shall, by agreement, manage the BOT meetings and ensure their smooth running.

- The BOT convenes through either an in-person meeting, provided that the necessary resources are available through the Board, or a remote meeting.

- Decision-Making Processes: based on a majority vote.

- In voting processes, if a person holds BOT membership from more than one position, his vote is counted by the number of positions represented.

- In cases of voting, any founding member has the right to use the right of veto and nullify the decision.

Reporting and Documentation: BOT should maintain documentation of meeting minutes, ensure transparency and accountability. The BOT appoints one of its members to perform this task.

The BOT does not possess any executive authority; instead, it carries out all its executive actions through the board.

6) Term of the BOT: 2 years starting from the initial date of BOT formation.

7) BOT Membership Changes and termination:

- Membership status for permanent members automatically changes based on any administrative changes affecting their eligibility for the BOT.

- Resignation: Non permanent Members have the right to resign, subject to BOT approval.

- Revocation: Any BOT member can initiate a motion to revoke the membership of another non-permanent member.

- Membership in appointed office positions follows a yearly cycle, based on the Executive Board's evaluation using the IDCS criteria.

8) Compensations & Entitlements:

A) In compliance with the financial policy, IPTA holds no liability for any payments or compensations towards boards, committees and councils members and other committees associated with IPTA.

B) IPTA is responsible for providing round-trip tickets and appropriate hotel accommodations, including meals, for BOT members who attend meetings organized by IPTA in a foreign country, separate from their country of residence.

C) IPTA is responsible for providing round-trip tickets and suitable hotel accommodations, along with meals, to BOT members assigned by IPTA to carry out missions outside their home country, excluding training missions.

9) Policy terms definitions:

Board: The executive board of IPTA.

Council: The Scientific Council of IPTA.

BOT: Board of Trustees of IPTA.

CEO: The Chief Executive Officer of IPTA.

CAO: The Chief Administrative Officers of IPTA.

IDCS: Institutional Development Contribution System.

IDCR: Institutional Development Contribution Rate / Score.